Academic Advisors Distribution List
Academic Advising Session Report (single)
Academic Advising Session Report (group)
Academic Advising Mechanisms
First: Mechanisms for dealing with outstanding students:
After the announcement of the quarterly and cumulative results, the counselor communicates with the Vice Dean for Student Affairs and the Department of Student Affairs in the College to obtain the lists of outstanding students in the village and study programs.
The mentor communicates directly with his students through advertisements and e-mails and sets up a meeting with them to congratulate them on their achievements and to inform them of the date of their honor.
A list of their names shall be submitted to the coordinator of academic guidance in the academic teams and programs.
The Director of the Guidance Unit coordinates with the Dean of the College and the Student Affairs Officer regarding their honor.
The names of outstanding students are announced in a faculty honor plate containing the names and pictures of outstanding students.
A ceremony is held in the first or second week of each semester to honor the outstanding students in all the teams and programs of the college where the Dean of the College awards them certificates of appreciation and monetary or material awards or shields of excellence.
The material prizes shall be determined in coordination between the Director of the Academic Guidance Unit, the Deanship of the College and the student activity officer.
The personal pictures of the first students are published in the teams and programs on the college and university website.
The first three students are entitled to obtain the eligibility of the external borrowing of books from the library by the number determined by the official secretary of the "libraries and confer a card of acquaintance to this effect.
Priority for the top five students in the presence of the training programs held by the quality and development unit of the college programs that are held through the committees of the Vice-Dean for Student Affairs and the special skills of the university students.
Outstanding students can be involved in the latest levels of academic guidance in terms of introducing their colleagues to the regulations and syllabuses of each course and participating in the reception of new students.
Priority should be given to inviting the top five students to participate in free or subsidized trips organized by the Vice Dean for Student Affairs from student activities and youth care.
Second: The mechanism of dealing with gifted and creative students
A gifted or creative student is a student who has superior mental abilities or a superior performance that exceeds his peers in one of the activities or areas supported by the college or university.
At the beginning of each semester, the Student Activity Officer prepares a semester program for the activities during the study and summer activities at the various college which includes the cultural, sports and social activities that will take place during the semester. The academic advisor will discuss the students' participation in the activities of the college and encourage them to highlight their talents.
The Student Activity Officer will discover the talented and creative in different aspects and submit their names to the Director of the Academic Guidance Unit.
The talented and creative are encouraged to participate in courses to develop their intellectual, creative and innovative abilities.
The Student Activity Officer coordinates with the Director of the College's Academic Counseling Unit, the Vice Dean for Student Affairs and the Dean of the College to determine the value and type of awards awarded to gifted and creative students.
Gifted and talented students are honored at a class break within the college.
The names of the creators are announced in the creativity board and in the college and university.
III. Mechanism for monitoring cases requiring special care:
These cases remain strictly confidential when required.
In case of special cases requiring a psychologist, social or medical specialist, the coordinator should provide guidance to the department or the program. A statement of these cases and a statement of case or case study should be made to coordinate the guidance unit in how to deal with them and develop appropriate solutions in consultation with the dean of the college. Of the following cases:
Sudden drop in academic performance without justifiable reasons.
Unjustified request for postponement or withdrawal from college.
Complaints by faculty members about persistent negative behaviors shown by the student.
Weakness of the student's ability to express his or her problems clearly.
Prominent manifestations of profound situations of confusion, frustration, apathy, despair, symptoms and mental illness.
Third: The mechanism of dealing with cases of stumbling or delay of students:
The student is the one who failed in one course or more, and the student who receives an academic warning.
It is the responsibility of the student to identify the students who have failed in his / her guidance group.
Each academic advisor prepares a report on the cases of stumbling in his / her group. He or she communicates with them via e-mail or through advertisements.
Incidence reports are studied by the Academic Extension Advisors in Programs and the Director of the Counseling Unit at the College and to identify the needs of the students who have defaulted.
The Academic Coordinator participates with students in responding to them and listening to their opinions about delay or stumbling and discusses with them their proposals to develop a plan to improve the level of study and study the reasons that led to the stumbling, and are presented to the Steering Committee and then the College Council to study and approve what is suitable for students.
The Director of the Academic Guidance Unit in the College coordinates with the Vice Dean for Student Affairs and the Dean of the College to identify and establish the appropriate courses to address the causes of stumbling, especially in the development of the self capacity of students who default.
Every academic advisor immediately announces the results of the examinations and continues to improve the level of achievement for these students and submit a report to the extension unit and provide the head of the department with a copy of the report.
Mechanisms of the Academic Advisor
These are:
First: A meeting with his student group at the beginning of the semester in which:
Acquaintance with them to remove the fear that may be felt by the student at the beginning of dealing with faculty members to commit them to write down their data in the form prepared for that and alert the importance of attendance and discipline during their studies. Explain the positives of their communication with the academic advisor and his advantages and advise them that his work is to help and assist them.
Distribution of papers and identification publications in the study regulations.
Determine the hours of the office and announce the answer to their inquiries and welcome visits to students at the guidance or scientific section ..
To clarify the importance of the university stage and as the beginning of the road towards the future, to guide them to the need to build healthy relations between them and all members of the faculty based on respect and appreciation and investment in the achievement of quality education.
To alert students to the need to know the calendar of the academic year, especially the dates of registration and deletion
Add ... etc.
Encourage students to participate in the student activities of the institution.
Monitoring and monitoring the student's progress through the study plan.
The academic advisor must ensure that all students know where and when the lectures begin.
The academic advisor is the link between the students and the college administration to solve any problems that may be exposed to the student.
In the event of any problem between the student and a member of the faculty or supporting body, the academic advisor intervenes to try to solve this problem.
The academic advisor introduces the students to the items of interest to them from the academic list such as the number of hours of the course - the grades of the work of the year and the practical ... etc.
Second: Preparing the academic guidance file for each student:
The academic advisor prepares a file for each student. The file includes the following contents:
A copy of the student's personal data and means of communication (mobile, telephone, e-mail).
A copy of the student's notice of his academic advisor.
Copy of student registration schedule for each semester.
A copy of the student's quarterly score.
A copy of the student's study plan.
A copy of the student's cumulative record beginning each semester.
A copy of the papers of deletion and addition to the courses offered by the student.
A copy of any decision taken against the student.
Third: Organizing the dates of group counseling and individual counseling hours:
The counselor sets up a group meeting with his students every two weeks, inspecting their school conditions, listening to their concerns, discussing their obstacles and giving them advice.
Determines the hours of individual counseling that students receive at the door of their office and is committed to being there as much as possible.
Fourth: Instructing the late student to study:
At the beginning of the semester, the instructor will determine the results of the students who are late and undecided. The mentor communicates directly with his students through advertisements and e-mail and sets up a meeting with them to identify the causes of delay and stumbling.
Discuss and advise them and instill in them the impact of their academic delay on their future and guide them in how to overcome their conditions and problems and works to create motivation towards good learning.
They share their views and listen to their suggestions and the training they need and contribute to a plan to address this in coordination with the program's guidance coordinator. Gathering opinions and proposals to be formulated within the framework of a plan carried out by the Guidance Unit in coordination with the Deanship of the College.
Fifth: Sponsorship of outstanding students:
The instructor will determine at the beginning of the semester by briefing the students on outstanding results.
The guide communicates with his students with their achievements and tells them the date of honoring them.
A list of their names shall be submitted to the Academic Guidance Coordinator of the Program, and shall collect the names of the outstanding students in each program and shall be submitted to the Director of the Academic Guidance Unit at the College.
The Director of the Guidance Unit coordinates with the Dean of the College on their honor.
Sixth: Monitoring cases requiring special care:
The academic advisor, when there are special cases that require a psychologist, social or medical specialist, should submit to the coordinator of the program guidance in such cases to be coordinated in the guidance unit in how to deal with them and to develop appropriate solutions in consultation with the Deanship of the College, these cases are kept in strict secrecy when required.
Cases that require intervention by the academic advisor:
There are some situations that require the direct intervention of the academic advisor, including:
Surprising drop in academic performance without justified reasons.
Unjustified request for postponement or withdrawal from college.
Shkawi by teaching staff members about the ongoing negative behaviors shown by the student.
Weakness of the student's ability to express his or her problems clearly.
Prominent manifestations of deep situations of confusion, frustration, indifference or despair.